Terms & Conditions:
All reservations and agreements are made upon and are subject to the rules and regulations of the hotel and the following conditions:

Quotations:
The quotation herein is subject to a proportionate increase to meet increased costs of foods, beverages and other costs of the operation existing at the time of performance of our undertaking by reason of increases in present commodity prices, labour costs, taxes or currency values.

Final Numbers:
The client will supply the hotel with the FINAL numbers of people attending the function not later than 72 hours prior to the scheduled time of the function. This FINAL figure will be the minimum number of meals for which the organisers guarantee payment. Additional meals will be served if space and staff are available, but without guarantee or obligation by the hotel to provide such extra meals. Any such meals will be charged at the quoted price.

Beverages:
No beverages of any kind will be permitted to be brought into the hotel by any patron, guests or invitees form the outside without special permission of the hotel and the hotel reserve the right to make a charge for the service of such beverages.

Food:
Only food, which has been prepared on the premises and supplied by the hotel maybe consumed on the premises, with the exception of a wedding cake.

Performance:
Performance of this agreement is contingent upon the ability of the hotel management to complete the same, and is subject to labour trouble, disputes or strikes, accidents, government requisitions and restrictions upon travel, transportation, foods, beverages or supplies: and other causes whether enumerated herein or not beyond the control of management preventing or interfering with performance.

Menu Prices:
All menu prices are based on Dinner being served before 10pm (6.15pm for weddings) and may be subject to a 10% increase per annum.

Entertainment:
The management of the hotel must approve all entertainment.

Bar Extensions:
Bar extensions can be arranged upon request. There is an additional charge for a bar extension.

Conduct:
The organiser will be responsible for the conduct and discipline of all persons attending the event solely exception the hotel staff.

Incident Reporting:
The management provides an incident report book for the purpose of recording any incident or accident during the course of the hire period. It is the duty of the organiser to report such an incident to the hotel management and furnish an account of such accident or incident together with names and addresses of all or any witnesses thereto and to sign the incident book in support thereof.

Empty Cases:
All loose cases, packaging, cardboard boxes, and display material must be removed from the hotel premises before, during and after display. In no circumstances may the organisers of an exhibition or trade show leave such material lying around the area or outside in the hotel grounds.

Damage:
An inspection of the area may be made by the organisers before set-up with a manager in attendance. On departure a similar inspection must be made again accompanied by a manager to see if any damage has been done. The organisers shall be responsible for any damage which may have occurred to the fittings, walls, floors or carpet during the exhibition or event. All labour, fittings etc. necessary to meet the electrical requirements of the stand holders and connection of same will be the responsibility of the organisers.

Security/Insurance:
The management of the hotel will not supply special security for the exhibition/conference area. It is advisable for the organisers to arrange this service, particularly on delivery and at night and when removing goods. The hotel will not accept responsibility for any property or products lost, damaged or stolen while on hotel premises. The client/organiser must have the relevant Public Liability & Employers Liability Insurance.

Noise Level:
t is assumed that no exceptional noise factor will be created by any exhibit or event. If in doubt organisers are requested to notify the hotel management of the type of exhibit or event proposed.

Fire Exits:
These must be kept free at all times. The layout plan of the exhibition or event must be submitted to the management prior to finalisation with display contractor.

Consigning:
No goods or exhibits may be consigned to the hotel or any of its officials as the hotel will not receive them, or be responsible for any charges for freight, carriage or delivery. The hotel is not responsible for any loss or damage of such goods.

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